Automating our Xero accounting processes is a game changer for our accounting practice

Problem:

Our client is an accounting firm who has been in business for four decades. They are located in the Bay area and provide full fledged accounting service starting from general accounting, payroll processing, bookkeeping, tax preparation, accounts payable and receivable etc.

They started using computer technology even before it ‘became a rage’ to the masses. With time and need they redefined their work functions. Let us see what changed so much in the past few years.

• Their clients wanted them to provide a full suite of services.
• Their clients were requesting for more advisory activities from the accounting firm.
• With less time at their disposal, bookkeeping and other general ledger activities is outsourced by the firm.

Client’s expectation from Integra

Our client did not need any form of cajoling towards automation, they were already bought into the idea of investing in innovation. What was crucial for them was practicality, productivity and profitability in their accounting firm.

They were extremely forward thinking in their thoughts and so our team interactions bore fruitful results quickly.

They wanted us to resolve the following issues

Our solution to the problem

When clients have concisely defined their needs and targets, it becomes easier for the development team to quickly deploy optimal solutions. As we looked at their needs we were able to single out the processes that would benefit quickly from automation

• TO give an early ROI
• To reclaim the work that was outsourced
• Integrate Xero with robotic software bots
• Provide ample time for the accountant to concentrate on an advisory role
• Easy to operate and flexible to the changing workload

Tasks handled

The core team of Integra came with simple but effective solutions to integrate accounting automation robots with Xero accounting software. The fluidity and flexibility of our software bots helped to interface without any form of disruption into the already functioning model.

Flexibility of various formats - to receive invoices like PDF, JPG or any structured format.

Platform independence - allowing structured documents to be received through various sources like email, mobile app or web etc.

Efficiency in data extraction - helps in extracting data in a precise form eliminating inaccuracy during manual data entry

Multiple users - are given access without any form of hindrance to log-in

Secured authentication - given to account holders through two factor authentication

Cloud archiving facility - for co-sharing with users at distinct locations

Screening of duplication of data - if there is repetition at both levels from file or data

Dashboard - for getting real time visually all the financial information

Result

As we had envisioned the client was able to get early returns both monetary and non-monetary.

The results achieved are

• Xero’s integration is enhanced by our software robots and the firm is able to achieve a holistic approach in dealing with accounting and clients
• Empowering the accountants to complete their tasks more accurately and watch them grow accustomed to the technology
• Bots were working effectively and performing all the accounting tasks they have been deployed for at the scheduled timings
• Increased the efficiency and profitability of the accounting firm
• Processes producing negative outcomes were eliminated and accuracy increased

Every client is unique and the experience becomes a lifetime learning path. Since, we specialize in accounting robots and are focused towards results. Our clients forge a lifetime commitment with us. Our work, our commitment to excellence and our customer care is what makes us distinct from the others.