Using Accounting Robots for our Quickbooks online and desktop processes decreased our turnaround time drastically.

Problem:

Canada based CPA firm who specializes in serving restaurant franchises.

Problems faced by the client included:

• The team was unable to meet the deadlines regularly
• Constant backlog of unfinished work
• Traceable and untraceable errors
• Challenges in providing accurate financial statements

Client’s expectation from Integra

The client wanted to expand but was hesitant to move further because of a lack of consistent quality in the accounts they delivered. Their requirements were.

• Automation software bot that is able to work with Quickbooks online and Quickbooks desktop
• Reduction in errors and timely deliverables
• Quick implementation of robotic automation
• Daily reconciliation of various income streams (doordash, Uber, cash, credit card etc.)
• No disruption in the current working environment and IT stack
• Daily P/L generation

Our solution to the problem 💡

As a service and solution provider, we understood the volume of daily transactions of the franchise restaurants and the amount of time required to reconcile the various income streams.

Our technical and subject expert teams had few sessions with their accounting team and understood how the process works. We started focusing on those processes which are easy to automate, reduce time and errors.

On the onset we started with one store and we proceeded to interface our automation software bot with Quickbooks online. Within a few days our client started seeing the initial results in the form of drastic reduction in turnaround time.

Tasks handled 📋

The Integra technical team started deploying bots for simple but relevant processes in order to support the accounting staff.

• Clients from various portals are handled.
• Software bots extract reports from different sources such as bank statements, POS statements etc.
• Bank records and Quickbooks online records both are perfectly tuned and updated everyday.
• Reconciliation and P&L statement generated everyday

Result 👍

Our clients were able to get

• More than 78% reduction of workload and sizable reduction in fixed costs.
• An interactive dashboard which reflects the present status of the book in real time.
• Able to generate financial reports and statements at any time they need.
• The records are not just up to date but free of omissions and errors.
• A significant reduction in time taken to accomplish the normal jobs.
• Daily reconciliation of income
• Daily profit and loss for each of the restaurant stores.

Our client is happy with the implementation of robots in taking care of all these processes.