Email Retention: HIPAA and SOX
E-mail is a crucial part of any modern medical transcription or bookkeeping business. With today’s era regulations such as the Health Insurance Portability and Accountability Act, Sarbanes Oxley etc. retaining email records are crucial and is required.However retaining email records forever increases the risk to any medical transcription or bookkeeping business. Factors to consider for retaining records are the above mentioned laws. If a company deletes emails from its servers once every three months, any one showing up with a legal notice after this cannot retrieve any information after this period. They can access the information that is available only in the servers.
Another option for retention is to archive emails. With storage costs declining considerably, your business can archive the required amount of information. As the rules of HIPAA and Sarbanes Oxley change such retention and privacy policies has to be monitored and complied with.
From Integra Global Solutions Corp
A bookkeeping, medical transcription and outsourcing services provider.
