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Does your clinic or hospital want to become paperless and convert paper, transcribed patient records into electronic format?

Here are some points to think about when trying to do this without any problems on your end.

• Electronic health record system compatibility

• HIPAA knowledge during scanning

• Intermediate record room

• Upload of files

• Electronic health record system compatibility : Establish scanning rules for metadata and proper indexing. This will help eliminate the risk of lost files. Once the fields are set, a sample se can be scanned and intermediate checking can be made to see if the information in the database is the same ensuring the integrity of the images created.

• HIPAA Knowledge : HIPAA requires confidentiality of patient information. So care should be taken by scanning staff to make sure that the privacy of patient information is not compromised. If scanning staff is not trained in HIPAA, train them on the requirements.

• Intermediate Recordkeeping : During the scanning and converting process you might need to retrieve patient records. Be prepared to allocate additional time or staff to handle such requests in a timely manner so that your patient service is not compromised.

• Input in EHR system : Inorder to reduce these additional staffing expenses of the intermediate record keeping tasks. The scanned records should be uploaded into the software system in more frequent intervals. A streamlined work flow process should reduce the patient information retrieval downtime.

By making a note of these procedures your paper based medical transcription records can be digitzed in a more efficient and effective manner. After the digitization is completed future transcription records can be entered into the software directly as a soft copy to avoid paper.

From Integra Global Solutions Corp
A medical transcription and outsourcing services provider.